7 Effective Ways to Take a Screenshot on Mac - 2024

You can take a screenshot on your Mac, which allows you to capture precisely what is on the screen and share or reference it later. There is more than one way to take a screenshot on Mac. Do your options vary depending on your Mac version and the scope of your screenshots?

In this article, you'll see how to capture a screenshot on Mac and how to edit, send or annotate it. Keep reading.

How to take a screenshot on Mac

Cmd-Shift-3: Take A screenshot of the Entire screen

This is applicable when you want to capture the entire screen. If you have opened multiple monitors on your Mac, it will take and save a screenshot of each display.

Steps:

1. Press and hold Shift, Command,and 3 together.


Take a screenshot via Command + shift + 3

2. You may notice a small thumbnail in the bottom right corner. Click it if you want to edit your screenshot before saving it. Alternatively, just wait for the image to save.

Cmd-Shift-4: Capture a Portion of the Screen

Rather than screenshot the entire screen and crop out unwanted parts later, you can use this method to only capture the part you want. Once you press these keys, your cursor will turn into a crosshair that enables you to select the desired area.

Steps:

1. Press and hold Shift, Command, and 4 together.


Command + Shift + 4 on the Keyboard

2. Drag the crosshair to select the portion of the screen you intend to capture. If you want to move the selection window, press the Spacebar, then drag the window. Press the Esc (Escape) key to cancel taking the screenshot.
3. Once you have selected the area, let go of the mouse or trackpad button to capture the screenshot.
4. You may notice a small thumbnail in the bottom right corner. Click it if you want to edit your screenshot before saving it. Alternatively, just wait for the image to save on your Mac.

Cmd-Shift-4-Spacebar: Capture a Window or Menu

This key combination allows you to capture any open window of your choice. When using it, the crosshair turns into a camera icon. Screenshots taken via this method have a shadow around the picture, but you can exclude it while capturing the shot.

Steps:

1. Open the menu or window you intend to screenshot.
2. Press and hold Command, Shift, 4, and Space bar together. A camera icon will replace the pointer. If you wish to cancel taking the screenshot, press the Esc(Escape) key.


Cmd-Shift-4-Spacebar on the Keyboard

3. Click on the desired window to capture it. To eliminate the shadow, press the Option key and hold it when clicking on the window or menu.
4. You may notice a small thumbnail in the bottom right corner. Click it if you want to edit your screenshot before saving it. Alternatively, just wait for the image to save on your Mac.

Cmd-Shift-5: For Mac With the Screenshot Menu

This command calls up a menu at the bottom of your Mac display that provides screenshot capture options. You can use it to take a screenshot of the entire screen, a portion of the display, or an open window. It was introduced in 2018 on macOS Mojave and is also available on macOS Catalina, Big Sur, Monterey, and Ventura).

Steps:

1. Press “Shift, Command, and 5” to call the screenshot menu.
2. The menu has five icons. The three on the left let you take a screenshot of the whole screen, a specific window, or a selected screen section in that order. The following two are for video recording. To capture a screenshot, click on any of the three buttons on the left.


Mac screenshot menu

3. Click Capture on the right side of the menu to save the screenshot.

Options on the screenshot menu

Cmd-Shift-6: For MacBook Pro with the Touch Bar

This command is applicable on MacBooks that have a Touch Bar. It allows you to take a wide, skinny screenshot showing what is on your Touch Bar.

Steps: Press Shift, Command, and 6 together.

Mac Touch bar

Use Third-Party Apps

You can use third-party apps if you want a screenshot app that can do more, like record a scrolling screenshot. Below is a list of robust third-party apps that can offer more screenshot features:

1. Skitch

This software was originally created for use with Evernote, but its annotations function has made it a favorite for Mac users.

Its features include text boxes, cropping tools, shapes, and pen tools. While it doesn't offer the depth of a graphic design tool, SKitch is user-friendly and dependable for taking and editing screenshots.

2. Snagit

Snagit is a premium app loaded with high-end screen capture features and functionalities. It is cross-platform, which means you can use it on Mac and Windows.

Snagit rivals graphic designer tools due to features like Grab Text, which allows you to obtain a copy from your screenshot. These advanced functions let users manipulate their screenshots in endless ways.

3. CleanShot X

CleanShot X was created as an alternative to Mac's native screenshot app and had most of the native app's capabilities. However, it's better since it has additional features like scrolling capture and hiding clutter. With this app, you can pin screenshots and make them visible.

Other screenshot apps include:

• Capto
• Yac
• Lightshot
• Shottr
• Monosnap

Create a “Timed” Screenshot

There are instances when you may need to delay the screen grab for several seconds. For example, you need to capture a specific event, like a menu notification.

How you take a timed screenshot depends on your Mac's version. For macOS Mojave or later, use the Screenshot app. For older versions, use the Grab app.

Steps For macOS Mojave or later:

1. Press and hold Command + Shift + 5 to call up the screenshot menu.
2. Select Options, then choose 5 or 10 seconds under Timer.


Option of Screenshot App on Mac

3. Select whether to take a screenshot of the entire screen, a selected portion, or a specific window.
4. You will notice a timer start. Once it runs out, your Mac will capture the screenshot.

Steps For macOS older than Mojave:

1. Press Command + Space, then type Grab to access this app. Alternatively, look for it in the Utilities folder found in the Applications folder.
2. Open Grab.
3. Click Capture > Timed Screen. (If you want to select between capturing the entire screen, a part of it, or a specific window, hit Selection under Capture, choose a desired size, then go to Timed Screen).
4. Select Start Timer.


A Time Screenshot on Grab

5. You will notice a red dial filling beside the camera icon. This is the timer and indicates how long you have before the screenshot is taken.
6. The timer lasts for ten seconds. Once it runs out, the screenshot is taken.

Where to Find Screenshots

Mac screenshots are saved to the Desktop by default. They are titled 'Screen Shot [date] at [time].png.' The date and time corresponded with when you took the screenshot. However, you can change the default location.

Steps to change the default screenshot location:

For macOS Mojave or later:

1. Click the Options menu from the Screenshot panel.
2. Pick one of the pre-listed locations or select Other Locations to choose a different destination. Alternatively, drag the thumbnail to a document or folder of your choice.


Change default screenshot location in macOS Mojave or newer

For macOS versions before Mojave:

1. First, you must create a new folder where your screenshots will be saved. To do this, launch Finder and press Shift + Command + N. Name the folder as you wish, preferably a recognizable name.
2. Open Terminal. To access it, press Command + Space, type in Terminal, or find it in the Applications folder > Utilities folder.
3. Key in the following command, defaults write com.apple.screencapture location, then hit the Spacebar to create a 'space' after 'location'. (It will only work with the space). Don't press Enter at this stage.
4. Drag the folder you created and drop it into the terminal window. You will notice that the folder's file path is next to the command you entered. Press Enter. All screenshots will subsequently be saved in the designated folder.


Change default screenshot location in Macs older than macOS Mojave

How to Send Your Screenshots to Others

Once you have saved your screenshot, it only takes a few clicks to share it with anyone. You can send screenshots from the Photos app or directly via Messages.

Steps Via Photos:

1. Launch Photos on your Mac.
2. Locate the screenshot you intend to send and open it. (If you want to share multiple screen grabs, hold down the Command key, then select the images you need.)
3. Click the Share button in the Upper right corner.
4. Select the method or app you want to share it with.


How to send screenshots via Photos on Mac

5. Add any information you wish to, then send it.

Steps Via Messages:

1. Go to the Messages app and select a conversation.
2. Click the Apps button in the bottom left corner, then select the Photos icon.


How to send screenshots via Messages

3. Select the image you want. You can also drag the screenshot to the message fields or copy and paste it.
4. Type in any text message you wish to add in the message field, and hit Return on your keyboard.

How to Edit Your Screenshot on Mac

You can manipulate your screenshot by renaming it or changing its file format to suit a particular purpose or platform.

How to rename a screenshot

Renaming a screenshot is easy but helpful. It can make tracking down the image in your screenshot folder simpler if you need to reference it later.

Steps:

1. Open your screenshots folder or other places where the image is, select the screenshot, and hit Return. Alternatively, force-click the screen grab's name.
2. Provide a new name. Use of numbers and most symbols is permitted, but you can't add a colon(:) or begin the filename with a full stop (.). Some apps may restrict you from using a slash(/) in a filename.
3. Press Return.


How to rename a screenshot

How to change a screenshot's file format

While most 3rd party screenshot apps allow users to change the file format, the native Mac app does not. To change a screenshot's file extension, you must do it via the Terminal. Mac screenshots are, by default, saved in the Portable Network Graphics (PNG) file format.

Steps:

1. Hit Command + Space and type in the terminal.
2. Open Terminal and enter the following command, defaults write com.apple.screencapture type <file format>; killall SystemUIServer.
3. Replace ' <file format>' with one of the following gif, tiff, pdf,or png.


Steps to Change a screenshot's file format

4. Press Enter. There will be no notification confirming the change. Simply take a test screenshot to see if it worked.

You Can Annotate Your Screenshot:

Annotation means adding comments, notes, questions, etc., to your screenshot to explain it or highlight important information.

Once you take a screenshot, the Floating Thumbnail will appear at the bottom right side of your screen. Click on it to access the annotation tools, then markup your screenshot.

How to annotate a screenshot on Mac

How to Take a Screenshot on Mac with Preview

Preview is Apple's default PDF and image viewer for Mac. However, it also possesses an effective screenshot tool that lets you capture part of your screen, the whole screen, or a specific window.

Once you take a screen grab, Preview automatically opens that image in a new Preview window. You can use this window to edit, annotate or review the screenshot.

Steps:

1. Press Command + Space to open Spotlight Search, then enter 'preview' .
2. Once Preview shows up, click to open it.
3. Go to File > Take Screenshot, then select which part of the screen you want your screen grab to cover.


How to take a screenshot on Mac with Preview

4. The screenshot will automatically launch in a new Preview window. You can then name and edit the image and save it wherever you wish.

FAQs About Screenshots on Mac

Before getting to the end of this guide, let us look at some frequently asked questions.

1. How can I autosave screenshots on Mac?

Screenshots taken on Mac are always autosaved by default. But you can change the autosave folder to ensure the screenshot goes where you need it. This guide explains how to switch the default destination.

2. Are there any restrictions when taking screenshots on Mac?

Yes. For example, to prevent copyright infringements, macOS screenshot apps automatically obscure windows in the screenshot that have copyrighted videos.

Hence, while you can screenshot apps like Apple TV and DVD Player, the screenshot part containing them will be grayed out. This prevents the OS from being held responsible for copyright infringement.

Grayed out the screenshot to prevent copyright infringement